​For Attendees

IS THERE AN ADMISSION CHARGE?

No!  Admission is free of charge.

---

WHAT HAPPENS IF THERE IS BAD WEATHER?

This is an outdoor event that open rain (or snow) or shine.  
​A cancellation would only happen if the weather or pandemic conditions are potentially dangerous for vendors & customers.
If a cancellation occurs, we would post on our Facebook page by 8 am that day.

---

ARE THERE OTHER PLACES TO SHOP NEARBY?

Yes!  Kennett Square is full of great shops & restaurants.  
There will be a shuttle during the entire market (11-5pm) taking people from Birch Street to State Street downtown.  
​This shuttle is free of charge, and runs on a 10 minute loop.

---

WHERE CAN I PARK?

The Creamery lot @ 401 Birch St is reserved for Accessible Parking & drop-off/pick-up only.
​
Parking with Free Shuttle Service:
Municipal Parking Garage: 100 E. Linden Street (shuttle runs from 121 E. State Street every 10 minutes)
Kennett Square Borough Parking Lot: 600 S. Broad Street (shuttle runs every 10 minutes near the entry to the lot)

Other options:
"Pemco" Lot (across from Braeloch Brewing with The Creamery sign): 226 Birch Street
Kennett High School: 100 E. South Street
Kennett YMCA Outdoor Pool Parking Lot: 636 S. Walnut Street
​
Accessible parking is available in the front parking lot of The Creamery.

---

IS MY DOG WELL-BEHAVED DOG WELCOME?

Yes, but please keep in mind this is a crowded event. We encourage guests to leave their furry friends at home.
​If you choose to bring your dog, they must remain on their leash at all times.

---

​For Vendors

​HOW DO VENDOR APPLY?

Vendors apply digitally through this website!  Linked here.
This digital application goes live September 1st every year.  
Deadline to apply is September 30th.  
​Any applicants that apply after September 30th will automatically be put on our waiting list.
If you have any issues or questions applying please e-mail Meredith: [email protected]
There is no fee to apply.

---

WHAT TYPE OF VENDORS ARE WE LOOKING FOR?

We are looking for vendors selling the following items:
-Vintage, Antiques & Collectibles
-Handcrafted Items
-Original Art
-Established Food Trucks

Note: We are especially looking for vendors with holiday themed items: ornaments, garlands, scarves, etc

We are not interested in vendors selling the following items:
-Imported Goods (even fair-trade goods)
-Anything that is buy/sell or commercially made
-Professional service organizations that are not selling anything
-Multi-level Marketing Companies (aka pyramid companies)

---

HOW ARE APPLICANTS EVALUATED & SELECTED?

Applications of carefully reviewed.  Each booth at the market serves as a mini-shop & we want to make sure each booth is thoughtfully curated.  
Pictures uploaded on applications are very important.  We are looking for pictures that show:
​-Thoughtfully displayed booths that show cohesiveness to product & design layout
​-Unique items that will not overlap with other vendors
-Full inventory of items in booth to support a large crowd of shoppers (500-2,000 per day)

After applications are in (by September 30th) we will review all of them to make sure they meet these requirements.  We will also be looking at dates vendors have selected. We strive to make sure that the market has a diverse body of work each day.  This also means that we try to not flood the market with lots of vendors selling the same types of items.  An applicant that has applied for all four days might only be accepted for a single day or weekend to avoid this issue. Feel free to note on your application if you only want to be accepted for 1 day & apply for all 4. Applicants will be emailed by the end of day Sunday, October 13th with the status of their application.

---

I AM A VENDOR & I MISSED THE APPLICATION DEADLINE, WHAT DO I DO?

You can still apply on our digital application.
Vendors that apply on our application after September 30th will be automatically put on our waiting list.
They will only be notified via e-mail if they are accepted.
Any questions regarding this should be e-mailed to Meredith directly: [email protected]

---

WHAT IS THE "STATE TAX PERMIT OR SALES TAX NUMBER"?

The state of Pennsylvania requires businesses to complete a Business Registration & obtain a PA Sales Tax License to prove that you are collecting & submitting the 6% sales tax on items you are selling.

​By leaving this section blank on your application you/your business are responsible for accepting any consequences from the state.

To obtain this, you can apply online using the PA 100 website. You will receive you sales tax number via e-mail in about 3 business days.  
For more information visit: www.revenue.state.pa.us
 
After receiving your Sales Tax License, you can register to file your payment sales through the e-TIDES system: www.etides.state.pa.us

---

WHAT ARE THE DOCUMENTS FOOD TRUCKS NEED TO BE ACCEPTED?

A copy of your Chester County Health Department License
To obtain this, please visit Chester County's Website & read more information about the guidelines here.

All food vendors must provide a Certificate of Insurance (COI) with coverage no less than $500,000.
This insurance must name the following as additional insured:
401 Birch, LLC - 401 Birch Street, Kennett Square PA 19348
Creamery on Birch, LLC - 401 Birch Street, Kennett Square PA 19348
Kennett Collabrative - 106 W. State Street, Kennett Square PA 19348
To obtain this, please contact your insurance company.
Both should be emailed to Meredith: [email protected] at least three (3) weeks prior to the event.

---

WHAT HAPPENS AFTER WE ARE SELECTED?

Applicants will receive an e-mail by the end of the day Sunday, October 13th letting them know if they have be selected (or not selected) to be a part of the market.  
At this time, selected applications will find out the following information:
-Dates they will be attending
-Application fee that is due (with a due date)
-Contract to Sign
-Insurance requirements (Food Trucks Only)

---

WHAT IS INCLUDED IN THE VENDOR FEE?

Your vendor fee includes one 10' x 10' tent that will be set up for you.  Each vendor will have a sign on their tent with their business name.
​Vendors are required to bring their own tables & anything they need to sell.  
Wifi will be available & the password will be given when you arrive to The Creamery. We encourage vendors to come up with a back up plan in case the wifi is not working during the event.

If you are attending multiple days as a vendor, you are responsible for bringing all of your items with you overnight & back the next day.  
Anything left at the market overnight is at your own risk & not recommended.

---

WHEN AM I EXPECTED TO SET-UP & BREAK-DOWN?

Arrival time to set up is anytime between 9-10 am.  Vendors wanting to arrive earlier must notify Meredith at least 3 days prior the event.  Vendors are responsible for their own set-up which may include steps, uneven terrain or some distance from their vehicle.
Vendors must be ready to sell at 11 am.  Vendors must stay for the entire event, even if they have sold out of product.  
​Breakdown cannot occur until after 5 pm.

---

WHAT HAPPENS IS SOMETHING IS DAMAGED OR STOLEN DURING THE MARKET?

Vendors are held accountable for all of their items that they bring to the market.  Keep in mind that this is an outdoor event & conditions may be wet.  Kennett Holiday Village Market & hosting parties will not assume any responsibly for any losses during the market.  For this reason, we recommend bringing someone to vend with you to help watch your belongings.

 We encourage all vendors to carry their own Certificate of Insurance (COI) to cover any damages on their merchandise or displays during the event.
This insurance should name the following as additional insured:
401 Birch, LLC - 401 Birch Street, Kennett Square PA 19348
Creamery on Birch, LLC - 401 Birch Street, Kennett Square PA 19348
Kennett Collaborative - 106 W. State Street, Kennett Square PA 19348
To obtain this, please contact your insurance company. This will allow you to file a claim through your insurance company if you have any damages during the event.
​

---

WHAT IF I CANNOT MAKE THE MARKET LAST MINUTE?

We do not offer refund for vendor application fees.  In special circumstances we sometimes will roll over vendor fees to the next year. Vendors that cannot attend must let Meredith ([email protected]) know ASAP.